How to set Time and billing rates for your company

The following steps will walk you through setting up your time and billing requirements for your office:

Access the time and billing module

1. Access time and billing rate settings by clicking Settings button on eXpd8 main screen.
2. Then switch to the Timing Details Tab.

Setting your the time and billing rates for your company

1. Set default time unit you apply to your activities. It is recommended to use MINS setting that means the minimum time you charge for activity is measured in minutes.

2. Set one time unit size. You set minimum number of time units you apply to any activity. We recommend setting this value to 5 - 15 assuming minutes selected at step one above, so minimum time charged per activity is 5 to 15 minutes depending on your company business requirements.

3. Select application user and enter their hourly rate. Note this is rate per hour but not per time unit you set up above. It is advisable to set rates for every user on the system. It makes sense to set up fee earner’s rate for administrator as well just in case it happens that current user’s rate applied to time and billing calculations.

Choose the way eXpd8 time and billing feature works on activities

1. Switch to the general tab where there are two time and billing options

“Time and billing by author”

2. The “Time and billing by author” option is unticked by default, this means each activity created on a file will be charged at the rate of the file owner. If you wish for each activity to be charged by the user or author just select this box.

3. Close and restart eXpd8 for any changes made to the settings screen to take effect.

“Timing open by default”

4. By selecting this setting you are informing the eXpd8 application system to open/display the Time and Billing section of activity details screen.

Advance time values on a Note

5. Although a default value has been added to each new activity you can alter the cost by updating either the “hours”, “minutes” or “time units” manually

Or by clicking the time ticker button so eXpd8 will add one minute automatically.

You can combine both approaches using time ticker and then adjusting the result manually. Result Cost will be calculated automatically based on Hours, Minutes and Rate specified.

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How to set Time and billing rates for your company